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Executive and Personal Assistant


Executive and Personal Assistant

Executive and Personal Assistant

Cornish Associates
Providence, RI 02903

Qualifications

US work authorization (Required)
Associate (Preferred)
Microsoft Excel: 1 year (Preferred)

Job details

Job Type

Full-time

Executive Assistant

Job description

The Executive Assistant will provide high-level support primarily to 2 senior staff, including the owner. Role will also provide support to other members of the small real estate development and property management company based in Providence, RI. The Company is also involved in community-oriented projects ranging from creating downtown improvements and building park networks to promoting environmental resiliency efforts in the City. Responsibilities include but are not limited to:

  • Manage multiple calendars through coordination with internal and external parties
  • Arrange travel schedule, make reservations and track expenses for reports
  • Prepare prioritized briefing and meeting materials daily
  • Attend meetings to provide support as needed including note- taking and distribution and follow-up communication with the team on behalf of executives
  • Manage executive paper and electronic files, including storage and retrieval consistent with company-wide file retention systems.
  • Coordinate executive communications including screening calls and visitors, responding to inquiries and emails and facilitating effective intra-office communication
  • Manage and facilitate executive-level workflow including completion of daily tasks and response-tracking as well as long-term planning specific to goals
  • Ad hoc assignments as needed

Requirements

  • Exceptional organizational and time management skills with superior attention to detail
  • Proven ability to serve as effective support to high-level executives
  • Strong decision-making skills and ability to facilitate decisions on behalf of ownership
  • Well-developed problem-solving skills including ability to develop and implement new organizing systems, as the need arises
  • Highly-developed interpersonal communication and collaboration skills, both written and verbal
  • Commitment to maintain privacy and exercise discretion
  • Ability to prioritize and manage multiple projects simultaneously, shifting focus as necessary to meet deadlines.
  • Proficiency with Macs and related software, including iCal, Address Book, Microsoft® Office - Word and Excel, Outlook. Additional competence with PCs is preferred.

Hours: Monday - Friday 8:30am-5pm (Office is currently operating in a hybrid environment with designated remote working days)

Compensation: starting salary will be commensurate with experience + benefit package including 401k plan

Start date: ASAP

Job Type: Full-time

Pay: From $45,000.00 per year

Benefits:

  • 401(k)
  • Dental insurance
  • Health insurance
  • Paid time off

Schedule:

  • Monday to Friday

COVID-19 considerations:
Masks used and vaccinations required

Ability to commute/relocate:

  • Providence, RI 02903: Reliably commute or planning to relocate before starting work (Required)

Education:

  • Associate (Preferred)

Experience:

  • office admin work: 3 years (Required)
  • Microsoft Excel: 1 year (Preferred)

Work Location: One location


Hiring Insights

Hiring for this role


• Mobile: NA

• Location: NA

• Post ID: 21879281


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